Legal work depends on complete notes, and voice input keeps every entry detailed so nothing gets lost between the deposition and the invoice.
Start voice input
On Mac press the Fn key twice inside the target field.
On Windows press Windows plus H to open voice typing.
On Chromebook enable dictation in Accessibility settings.
Click into the matter notes before you speak so the caret is set.
Matter notes vs time entries vs client comms
Matter notes carry the case detail. Time entries describe billable work. Client communications carry the update. Speak in each shape.
Draft in Zahvox for careful copy
For anything attached to a Clio matter record read by the lawyer, the paralegal, and sometimes the client, dictate the raw thought in Zahvox, tighten the wording, then paste it back. That extra pass keeps the tone steady and removes filler before the words reach a live surface.
Small habits that keep it readable
Say punctuation out loud, including commas and periods.
Keep one thought per sentence so cleanup is fast.
Do a short review pass at the end of every session.
Save common phrases in a snippet tool so voice input can call them.
Trust the second pass more than the first
The first pass from dictate matter notes and time entries in clio is a raw material, not a product. All the real quality comes from the edit that follows — trimming filler, fixing order, cutting the sentence that added nothing. Once you accept that split, the whole workflow gets calmer. You stop trying to speak perfect prose and you stop apologising for messy transcripts, because you know the second pass is where the writing actually happens.
Where Zahvox fits after the raw capture
Zahvox is the careful second pass that sits after the raw capture. The browser, the OS, or the app you used for dictate matter notes and time entries in clio gave you words on a page. Zahvox at /tool is where you paste those words, tighten the wording, fix the shape of the sentences, and copy the result back into wherever it needs to live. Raw capture anywhere, careful edit in Zahvox — that is the whole loop, and it stays the same whether the source was a laptop, a phone, or a meeting transcript.
