Voice-to-text for event planning
Vendor briefs, timeline notes and client updates by voice.
Event planners juggle vendors, clients, timelines and logistics all week. Zahvox helps them keep every thread in writing without evening burnout.
Dictated after the site visit, not the following week.
Short dictated update per client. Keeps everyone aligned.
Warm recap dictated within 48 hours of the event.
Free forever tier. No per-event fees.
Where Zahvox fits in event planning
The best planners over-communicate. Zahvox lets them dictate vendor briefs, client updates and timeline changes throughout the day, so nothing gets lost between phone calls and site visits.
Open the tool, hit the mic, start talking. No signup, no download.
Filler words, false starts and repetition are stripped automatically.
The output is plain text. Works in every CMS, CRM, PSA and doc tool.
Writing event planning do every week
These are the tasks Zahvox handles well for event planning professionals. Pick one from your week and try it in the free tool.
- Vendor briefs and RFQs
- Client update emails
- Run of show timelines
- Post-event recaps
- Contract summary emails
- Team briefing docs
- Review requests
Three workflows that pay back this week
After a site walkthrough, dictate the specific brief per vendor: florist, catering, AV. Send. Everyone starts aligned.
Dictate a short update per client: what is booked, what is pending, what to decide. Feels professional.
After the event, dictate what went well, what to change, and the follow-up owed. Share with the client and team.
Say this, get that
Real prompts you can speak into the tool right now, and the kind of cleaned draft you get back.
"Brief for the florist for the Chen wedding. 120 guests at a modern rooftop venue. Palette is white, sage green and deep plum. Ceremony arch, 12 round table centrepieces and a sweetheart table piece. Budget 3800 dollars. Setup by 3pm on Saturday."
A clear brief with palette, quantities, budget and setup timing. Ready to send to the vendor.
"Weekly update for the Reynolds bar mitzvah. Venue confirmed, DJ deposit paid, photographer contract signed. Still waiting on final guest count and menu tasting date. Warm confident tone, three action items for the family this week."
A short professional update covering booked, pending and client actions. Ready to send.
Where event planning lose time
- Vendor briefs are thin and cause rework
- Clients feel out of the loop between milestones
- Post-event recaps never happen
- Team briefings are done by phone and get forgotten
How Zahvox changes the day
Zahvox lets event planners raise the standard of every written touchpoint without extending their day. Reputation and referrals grow because clients and vendors both feel briefed.
Open the free voice toolWorks with the event planning stack
Zahvox is a browser tool. The output is plain text, so it drops into every app your team already uses.
Zahvox vs. typing vs. generic dictation apps
A fair, honest comparison for anyone weighing the options.
| Criteria | Zahvox | Typing | Generic dictation |
|---|---|---|---|
| Best for | Vendor, client, recap writing | Same, slower | Long-form dictation |
| Works on site visits | Yes, on any phone | Slow on phone | Usually desktop |
| Sounds like your voice | Yes, your words | Yes | Sometimes generic |
| Signup | None | None | Yes |
| Cost | Free forever | Free | $20-50/mo |
Comparison reflects Zahvox's current free browser tool. Feature parity and pricing on other tools may vary; check the vendor's site before switching.
Zahvox does not store audio server-side by default. Transcripts live in your browser session.
Free plan is free forever. No account, no card, no export lock.
The cleaned draft is a starting point. You always control the final wording.
Frequently asked questions
Based on real questions people search for around voice-to-text and event planning.
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Keep exploring
Stop typing. Start thinking.
Open the free voice tool and see if it saves you time on one real event planning task from your week.
Open the free tool