Client email draft
Speak the intent, edit for the client's tone, send from their inbox.
USE CASE
Voice-to-writing for virtual assistants
VAs use Zahvox to draft replies on behalf of clients, keep logs, and move through high-volume writing faster — without losing the tone each client expects.
Common writing bottlenecks for virtual assistants
Voice-to-writing helps when the friction is at the keyboard, not in the thinking. These are the moments Zahvox is built for.
- Repetitive email drafting eats the day.
- Every client wants a slightly different tone.
- Task logs and status updates are boring to type but everyone reads them.
- Meeting notes turn into rewrites of what you already understood.
- Switching contexts between clients breaks flow every 20 minutes.
How Zahvox helps virtual assistants — honest status
Zahvox labels every capability by status. Nothing on this page claims a planned feature is live.
Available today
- Record and transcribe drafts in the browser for any client.
- Editable transcript for tightening tone before delivery.
- Copy or download into email, docs, or the client's tool of choice.
- Free email draft generator for common templates.
In development
- AI cleanup for tone adjustment.
- Extension for text injection into any input.
- Basic formatting for structured deliverables.
Planned
- Personas per client for consistent voice.
- Saved history across clients and days.
- Team workspace for VA agencies.
Example workflows
Concrete ways virtual assistants use voice-to-writing during a normal work day.
Status message
Recurring update format, one minute to record, one minute to edit.
Task log
Say what you did as you finish it, keep the transcript as the log.
Meeting notes
Talk the summary and actions right after the call. Deliver before the client asks.
SOP first draft
Describe the process aloud once, edit the transcript into steps.
Client-onboarding replies
Say the welcome message in your client's voice, edit, send.
Before and after: one workflow, two paths
Before · typed or messy voice memo
An inbox full of half-typed drafts and a task log you'll update at the end of the shift.
After · Zahvox transcript, edited
Each client gets clean replies within the hour, and the log fills itself as you work.
Zahvox captures the transcript today. Cleanup shown here is edited by hand in the transcript editor. AI cleanup is in development.
Related free tools
Frequently asked questions
Stop typing. Start thinking.
Open the free voice-to-text tool and try it on one real task from your week.