Quick answer
Right after a meeting, open /tool and speak a two to three minute recap that answers three questions: what was decided, who owns what, when is it due. Clean up the transcript and paste it into your notes or a follow-up email.
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Voice notes for meetings
Zahvox is not a meeting bot. It is the tool you open the moment a meeting ends, when the decisions are still fresh and the follow-up email still writes itself in two minutes.
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Where Zahvox fits
Meeting assistants and bots record the whole call. Zahvox does not compete with that; it handles the moment after the call, when a human writes the recap. The recap is what the team actually reads.
The three-question recap
- What was decided? Name the decisions, not the discussion.
- Who owns each decision? Use a real name, not 'we'.
- When is each item due? Put a date, not 'soon'.
A worked example
'We decided to ship the pricing page update on Friday. Sara is writing copy by Wednesday. Ali is publishing on Thursday afternoon. I will send a follow-up if anything shifts.' That is 45 seconds of speech and roughly the entire useful output of the meeting.
Cleanup for meeting notes
- Fix names first.
- Split any sentence longer than three clauses.
- Add bullet points for decisions and owners.
- Delete side discussions unless they changed a decision.
Common mistakes
- Writing the recap tomorrow; by then the decisions blur.
- Sending the raw transcript without cleanup.
- Recording the whole meeting instead of summarizing what mattered.
- Using vague ownership like 'we' or 'the team'.
Follow-up email in one minute
After the recap, copy the decisions and owners into an email. Add a one-line greeting, a one-line thank-you, and a due-date reminder. Send. The whole flow from meeting-end to inbox is usually under five minutes.
Privacy note
Do not dictate identifiers, financials, or confidential names into a general browser recognizer. Read the voice-to-text privacy guide before using this workflow for sensitive content.
Frequently asked questions
Keep exploring
How to clean up transcripts
The five-minute cleanup pass.
Dictate emails faster
For the follow-up email.
How to write with voice
The general voice-to-writing loop.
Meeting notes formatter
A quick standalone tool.
Voice notes cleaner
Clean up a raw dictation.
Writing modes feature
Planned meeting-specific mode.
Voice-to-text privacy
What to consider before using this for sensitive calls.
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