Quick answer
Open zahvox.com/tool. Speak the reason you are reaching out, then the pitch, then the ask, in that order. Copy the text into your email tool. Edit for tone and length before you send. Aim for under 120 words.
GuideAvailable now
Dictate cold emails (without sounding like a bot)
Cold email drafts stall at the first sentence. Voice moves you past the blank screen in under a minute. You still edit before you send; you just skip the part where you stared at a template for ten minutes.
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The four-part voice structure
- Reason: one specific line about the recipient. Not the industry, not the company; the person or their work.
- Pitch: one line about what you do that connects to that reason.
- Ask: one direct next step. A short call, a reply to a question, or a link.
- Exit: one line that removes pressure. Explicit permission to ignore the email.
Example: a first-touch email
Voice: "Hi Sarah, saw your post about switching your team off spreadsheets for planning. That resonated. I run a small tool that helps ops teams turn voice notes into planning docs. Would a fifteen minute call next week be useful, or would a two-minute video be a better first look? Totally fine if this is not the right time." Edit pass: tighten the greeting, split the second sentence, remove filler.
Example: a follow-up email
Voice: "Hi Sarah, following up on my note last week. No pressure at all. If the timing is off, happy to circle back next quarter. If it is a fit, this fifteen minute link still works." Edit pass: keep it short; do not add anything the first email already said.
Common mistakes
- Dictating in a template voice; speak like a person, edit like a writer.
- Skipping the reason line and jumping to the pitch.
- Making the ask about you instead of the recipient's time.
- Overshooting on length; run the word counter after every draft.
- Sending the transcript without editing; voice output needs a pass.
The Zahvox workflow
- Open /tool.
- Allow the microphone once.
- Speak reason, pitch, ask, exit.
- Review the transcript.
- Copy or download.
- Paste into Gmail, Outlook, Superhuman, or your CRM.
- Edit for tone, length, and links before you send.
Personalization without a research crutch
Bring one specific detail into the voice pass. A recent post, a talk they gave, a launch, a shared connection. Voice makes it easier to sound like a person because you are literally speaking like one.
Volume, honesty, and what voice does not fix
Voice speeds up drafting. It does not fix bad targeting or a generic offer. If a list is cold in the wrong way, a faster draft just means faster rejections. Use voice on lists you actually researched.
Browser notes
Chrome or Edge on desktop are the most reliable. Cold email drafts are short enough that Safari and mobile work fine too. Zahvox auto-restarts supported browser speech recognition sessions where the browser allows it.
Where Zahvox fits in your outbound stack today
Zahvox handles the voice capture and the transcript. It does not send emails, it is not a CRM, and it does not sync with your inbox. Direct injection into email fields is in development.
Frequently asked questions
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Transcript glossary
Roadmap
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