Quick answer
Open zahvox.com/tool. Speak the acknowledgment, the nudge, the next step, and the exit line. Copy the text into your email tool or CRM sequence. Edit for tone and links before you send. Most follow-ups land under 100 words.
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How to dictate sales follow-ups
Sales follow-ups are repetitive by design. That repetition is exactly why voice wins here. You speak the four-part structure once, edit lightly, and paste.
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The four-part follow-up structure
- Acknowledgment: reference the last conversation in one sentence.
- Nudge: state what is still open.
- Next step: propose a specific action with a date or link.
- Exit: remove pressure. Explicit permission to say no or later.
Example: post-demo follow-up
Voice: "Hi Sarah, thanks for the walkthrough yesterday. Still open on your side: the pricing approval and the security review. I can send a one-page summary that answers both. Would end of this week work, or is next Tuesday better? Totally fine if timing is off." Edit for names and dates and it is ready to send.
Example: renewal check-in
Voice: "Hi Ana, checking in ahead of your renewal in six weeks. Any changes on your side we should know about? Happy to jump on a call, or send a short renewal summary if that is easier. No pressure either way."
Common mistakes
- Sending the raw transcript without editing.
- Skipping the acknowledgment and starting with the ask.
- Adding new information the prospect never asked for.
- Making the exit line passive-aggressive; keep it clean.
- Dictating the same email ten times instead of building a personal template.
The Zahvox workflow
- Open /tool.
- Allow the microphone once.
- Speak the four-part follow-up.
- Edit inline for names, dates, and links.
- Copy or download.
- Paste into your email tool, CRM sequence, or Slack.
Sequence workflow
For a three-step sequence, dictate all three follow-ups back to back in one session, separated by a beat. Then edit each one to match the time gap: shorter as the sequence goes on, more permission to close out at the end.
Browser and device notes
Chrome or Edge on desktop are the most reliable. Follow-ups are short, so Safari and mobile also work well. Zahvox auto-restarts supported browser speech recognition sessions where the browser allows.
Honest product status
Zahvox does not connect to CRMs, email tools, or sequencers today. That is on the roadmap. The copy-and-paste flow is the honest answer today, and it is fast enough to run between calls.
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